Internship Opportunities

2017-18 Office of Physical Plant Internship Opportunities

Penn State’s Office of the Physical Plant is seeking student interns for the Fall of 2017 and the Spring/Summer of 2018. OPP stewards Penn State`s physical plant and provides quality facility services and safety programs in support of the University`s mission. If interested you must post a cover letter and resume at the OPP Internship posting on www.psu.jobs. Job Posting #74482. In your cover letter we ask that you indicate the specific area of interest to ensure your resume is considered. During the Fall/Spring semesters, interns may work up to 20 hours a week. Your work schedule and hours per week will be discussed with you by your supervisor. During the summer, interns are expected to work 40 hours a week. If areas of interest are not stated in your cover letter, you may not be considered for an internship position. The starting salary is $10.50/hr. Resumes and cover letters will be accepted through Feb. 1, 2018. Thank you for your consideration.

Questions: Contact Jessica Dubler or Terry Hansel

Project Management

These divisions oversee and coordinate the design and construction of all new construction, renovation, and major maintenance projects for the University Park Campus. They also serve as the primary interface between customers, architects, engineers, and contractors. The Project Management intern position will be responsible for field and office work such as coordinating project resources and contractors, assisting with project documentation, and organization and assisting with project controls and budget management. It is preferred the candidate is pursuing a degree in an engineering or architecture related field. First, second, and third year architecture or engineering students are encouraged to apply.

Contract Administration

The Contract Administration (CA) intern position will provide assistance with activities such as contractor prequalification, contract documentation, certified payroll, and Job Order Contracting. Although candidates pursuing a degree in an architecture/engineering related field may apply, it is preferred that applicants for the CA intern position are pursuing a degree in a business or legal/paralegal related field.

Design Services

Design Services provides professional architecture and engineering services in support of the development of Penn State’s building, site and infrastructure projects. These services are provided during all stages of design from initial feasibility studies through concept development and into bid document stage as well as construction support. Services that are provided to Project Leaders and customers include Architectural Design, Civil Engineering, Mechanical Engineering, Electrical Engineering, Building Information Modeling / Virtual Design support, Code Compliance support and Building Envelope Systems support. Typical activities for an intern include data collection, design support, AutoCAD or Revit production and construction administration support. Candidate must be pursuing a degree in Architecture, Architectural Engineering, Engineering, Construction Management or a discipline related to CAD. Skills and experience in AutoCAD or Revit is preferred. First, second, and third year students are encouraged to apply.

Renovation Services

Interns for the Renovation Services Groups will be exposed to the basics of the construction/renovation process. Candidates will be involved with all aspects of construction project management from estimating through project close-out. Duties may include meeting with the design team, assisting with estimating, submittal preparation and processing, schedule development, financial tracking, punchlist development and tracking, and project turnover at completion. Skills gained will be beneficial to all Architectural Engineering and Civil Engineering student regardless of option or discipline.

Facility Automation Services

This division provides engineering and commissioning services that optimize the University’s building automation systems in order to increase occupant satisfaction and decrease energy use. Some of the specific tasks for which FAS is responsible include Building Automation Application Engineering; Installation, maintenance and repair of the Utility and Security fiber network; Monitoring connected buildings from the central station; Building Automation server and software maintenance; New product investigation and recommendations; and Building Automation Commissioning Services. Interns in this department will have a variety of tasks that may include assisting with the design, engineering, documentation, maintenance and commissioning of Building Automation systems.

Engineering Services

The Office of Physical Plant Energy and Engineering Division is seeking interns interested in energy management activities. Projects will include reviewing utility bills and meter readings, preparing and submitting benchmarking data for various reporting efforts, retrieving energy and utility information from databases, writing reports, and identifying energy savings opportunities. Candidates must be willing to do field work that includes but is not limited to visiting buildings to obtain physical data and performing or assisting with building energy audits that may require entrance to mechanical spaces. Candidates must have a background in Engineering or Science with core courses such as Thermodynamics, Fluid Mechanics, HVAC and Lighting a plus. Must have excellent computer skills. Familiarity with renewable technologies like solar and geothermal are preferred. Candidate should also have the ability to communicate clearly, the ability to translate complex information for a variety of audiences, and ability to perform various tasks independently. To apply please complete the online application and upload a cover letter and resume. Hours, wages, and anticipated period of employment will vary up to 20 hours during the Fall and Spring Terms. During the Summer 2018 this position could be up to 40 hours.

Energy and Engineering

The Office of Physical Plant Energy and Engineering Division is accepting applications for Student Interns for the Summer of 2018 (May-August). These interns will be focused on support for the Existing Building Commissioning Program (which commissions existing HVAC systems typically). Work duties will include, but are not limited to: preparing documents for the building commissioning team, updates and revisions to the commissioning website, drafting using AutoCAD software, calculations, and on-site building evaluations. These interns will be directed the Commissioning Engineer. 35-40 hrs./week (flexible), Monday-Friday, 7:00 a.m. – 6:00 p.m. schedule range (flexible starting time). Full-time 3rd, 4th or 5th year students from the College of Engineering, majoring in Architectural Engineering (Mechanical Option preferred), and who are motivated to gain a further understanding of building HVAC systems through work experience are encouraged to apply. If interested, please complete the online application and submit a cover letter and resume.

Physical Security Office

This office directs and manages Physical Security for the University including all of its commonwealth locations. Responsibilities of this office include, but are not limited to, surveillance, access control, security alarm, and life safety systems. Intern tasks will include Security System programming, scanning and organizing electronic security documents into manageable spreadsheets, key inventory updates and other administrative and security system programming tasks as directed. Interns in this department should be seeking to obtain degree in any of the following; Electrical Engineering, Information Technology, Criminal Justice or other electronic technology/law enforcement degree. Work hours will be restricted to weekdays between 7 a.m. and 4 p.m.

Utility Services

The Office of Physical Plant Energy and Engineering Division is seeking interns interested in Utility Services. The position includes reviewing the various assets for each utility, aide in defining asset maintenance strategies, reviewing work orders, and support training activities of the various users on the Computerized Maintenance Management System.  Candidates must be willing to do field work that includes but is not limited to visiting buildings to obtain physical data of a piece of equipment and assisting with the maintenance strategy.  Candidates must have a background in Engineering or Science with core courses such as Thermodynamics, Fluid Mechanics, HVAC, Electricity or Lighting. Must have excellent computer skills and be familiar with database systems. Candidate should also have the ability to communicate clearly, the ability to translate complex information for a variety of audiences, and ability to perform various tasks independently. To apply please complete the online application and upload a cover letter and resume. Hours, wages, and anticipated period of employment will vary up to 20 hours during the Fall and Spring Terms. During the Summer 2018 this position could be up to 40 hours.

The Arboretum

The Office of Physical Plant and The Arboretum at Penn State are offering paid ($10.50/hour) internships for students and recent graduates interested in career paths in horticulture, arboriculture, and nursery production. These are full-time (40 hour/week) positions with a 14-week term from May 7 – Aug. 10, 2018. All internships include an educational component featuring both on-campus sessions and off-site field trips.

Horticulture: This internship provides a hands-on introduction to horticultural and grounds management practices in a public garden setting. Interns work side by side with Arboretum staff to manage day-to-day garden operations throughout the growing season. Highlights include installation of the Arboretum’s summer floral display, supervision of volunteer groups, and skills training in the use of tools and equipment.

Arboriculture: This internship provides a hands-on introduction to arboricultural practices in a public landscape setting. Interns work side by side with Penn State staff arborists to manage day-to-day tree care operations on the University Park campus. Highlights include skills training in tree climbing and rigging, as well as training in the use of tools and equipment.

Nursery Production: This internship provides a hands-on introduction to greenhouse and nursery operations in a public landscape setting. Interns work side by side with Penn State staff horticulturists to manage day-to-day operations at Penn State’s Tower Road Greenhouse complex, which produces ornamental plants for use in landscapes across the University Park campus, including The Arboretum at Penn State. Highlights include hands-on training in annual, perennial, and woody crop production, irrigation systems, and crop planning, as well as training in the use of tools and equipment.

Applicants must specify in their cover letter which position/s (Horticulture, Arboriculture, Nursery Production) they are interested in. Applicants may indicate more than one area of interest. Qualified applicants will be contacted for in-person interviews during early March.

Buildings and Grounds

Recycling and Composting Education Intern

OPP and Penn State’s Sustainability Institute are looking to hire a Penn State student who will work from May 2018 to May 2019 creating educational materials and programs to encourage Penn State students, faculty and staff to sort their waste into recycling and composting bins. Over the twelve-month period, the intern will assist with preparing educational tools, planning events and presenting on waste reduction, reuse, recycling and composting.

Specific deliverables include:

  • Learn about the Penn State’s and Centre County’s waste management processes
  • Create recycling and composting tools.
  • Plan and coordinate events
  • Present to a variety of audiences on composting and recycling

The successful candidate will be a team player, with a GPA above 3.0, and superb written, interpersonal and oral communication skills. Must be a quick learner, able to manage and organize multiple sources of information, meet deadlines and enjoy a fast-paced work environment. The applicant should have an ability to translate complex information into understandable forms for a variety of audiences.  An interest in and knowledge about sustainability issues and concepts, especially recycling and composting, is preferred.

This paid internship will be for 20 hours per week in the summer and 10 to 15 hours a week during the school year. Please submit a cover letter, resume, two writing samples (such as class assignments) and the names and contact information for two references. Questions may be sent to Lydia Vandenbergh at lydia@psu.edu.

Custodial Services

Custodial Services is a Division of Buildings & Grounds in the Office of Physical Plant. We are responsible for providing custodial services to Academic, Athletic and Administrative Facilities. We have continued to improve services based on a Team Cleaning approach in order to enhance building cleanliness and maintain costs. Currently at approximately 35% Team Cleaning, we are seeking an intern to assist with our conversion to a full Team Cleaning campus. Intern tasks will include data analysis, monitoring program efficiencies, tracking conversion progress and results, developing and delivering training, measuring cost-savings, and analyzing results. Interns in this department should be seeking to obtain a degree in the field of Industrial Engineering.

Campus Planning and Design

The Division of Campus Planning + Design may be seeking a landscape architecture and/or architecture intern for the Summer 2018 semester. The primary mission of this group is to promote wise stewardship of the University’s physical assets and provide responsive, high quality and creative design solutions in support of the University’s mission. More information can be found at http://opp.psu.edu/about-opp/divisions/cpd. The successful candidate will assist staff with project site reconnaissance, graphic design and production using the Adobe Creative Suite, AutoCAD, SketchUp, and Microsoft Office, as well as be introduced to campus planning and site design through project-based work. Candidates must be pursuing a degree in Landscape Architecture or Architecture.

Project Planning and Estimating

Project Planning and Estimating is a Division of Work Control that is responsible for providing the planning and estimating for Corrective, Service, Landscape, Utility, Electrical and/or Major Maintenance projects for the University Park Campus. We are also responsible for the planning of all preventive maintenance and the identification and asset management of all assets on campus. The intern position will be responsible for field and office work such as identifying and collecting asset information, construction plan takeoffs, energy-saving analysis, general information gathering and data entry. Candidate must be pursuing a degree in Engineering or Building Operations Management.

Facility Asset Management (FAM)

Facility Asset Management (FAM) is a Division of Work Control that balances software, information and knowledge to support the operation and maintenance of the University's physical assets to maximize value. Specifically, FAM resources are responsible for the Work Reception Center, Geographical Information System (ArcGIS), Document Management (DocFinity), and the functionality of an Enterprise Asset Management System (Maximo). . Typical activities for an intern include data collection, developing training documents, reviewing/revising operational policies, coordinating with IT on various upgrade projects, and providing high level training courses. Due to the diverse range of work, FAM hires from a broad range of majors for each group:

  • Work Reception Center: Communications
  • Geographical Information System (ArcGIS): Goegraphy
  • Document Management (DocFinity): IST, Communications, Construction Management
  • Enterprise Asset Management System (Maximo): IST, Communications, Engineering

Facilities Resources and Planning

Sophomore student (rising junior) majoring in architecture or engineering with experience in AutoCAD to support OPP Facilities Resources & Planning Staff.  Duties will include:

  • Update of architectural block plans to document renovations to campus buildings.
  • Documentation and general plan updates for general purpose classrooms, including room layouts, measurement, furniture and technology placement.
  • Documentation and general plan updates for schedulable locations within CollegeNET.
  • Assist staff with space audits of existing spaces; verifying departmental assignments & uses, occupants, and layouts.
  • Data checking / data input into Facilities Information database.

Work location will be University Park Campus, with the opportunity to visit various Commonwealth Campus locations while assisting FRP staff.

Learn more about Facilities Resources & Planning by visiting its webpage.

Commonwealth Services

This division oversees and coordinates the design and construction of all new construction, renovation, and major maintenance projects for the Commonwealth Campus (other than University Park). They also serve as the primary interface between customers, architects, engineers, and contractors. The Project Management intern position may be shared with University Park Project Management and will be responsible for developing a roof warranty database, historical cost database, field and office work such as coordinating project resources and contractors, assisting with project documentation, and organization and assisting with project controls and budget management. It is preferred the candidate is pursuing a degree in an engineering related field. First, second, and third year engineering or architecture students are encouraged to apply. Travel to the Commonwealth Campuses will not be included in this position.

OPP Training Office

The OPP Training Office is seeking an intern interested in the field of Workforce Education/ and or Organizational Development. This candidate would be assisting with the following; development of job training plans, training coordination, Learning Management System administration, and training needs identification. Ideal candidates will possess strong communication, organizational, and customer service skills. Candidates that show a strong willingness to be outgoing and initiative to learn are encouraged to apply.

OPP Communications

OPP is looking for an intern to assist in creating and developing compelling content to reach both its internal audience, as well as its various external audiences, including faculty, staff, students and parents. Opportunities include contributing content to the internal employee newsletter, writing news stories that will appear in Penn State News and other publications, assisting with the creation and editing of website content, and contributing creative content for use on Twitter.

OPP Special Events

The Office of Physical Plant is seeking a Penn State student who will work part-time Spring Semester 2018 into full-time Summer 2018 assisting with the coordination and execution of Special Events on campus including THON, Special Olympics of Pennsylvania Summer Games, Central Pennsylvania Festival of the Arts, Ag Progress Days, Central Pennsylvania 4th Fest, Happy Volley, Homecoming and others.

Possible Applicants: Ideal majors include Hospitality Management; Recreation, Park and Tourism Management; Community, Environment and Development; and Business Management or other type major where work coordinating public events with multiple municipal, university, and nonprofit entities would be advantageous experience. Self-starter with excellent communication skills a must.

Over the course of the spring and summer, the intern will serve as a liaison between event hosts/sponsors and OPP. The intern will assist in coordinating with the event sponsor and their committees to determine the scope of OPP’s support including but not limited to labor, equipment, materials, access, parking, temporary utility service, signage, security, transportation, etc. as necessary to ensure a safe and enjoyable event. The intern will also help procure goods and services from outside vendors at the request of the sponsor. The intern will then be responsible for the preparation and communication of work plans, coordinating with OPP Supervisors and the Work Control Center to ensure appropriate resource allocation. The OPP will also coordinate internally amongst Design and Construction to identify and mitigate any conflicts with construction schedules and building/roadway closures. Specific to Special Olympics, the intern will also be responsible for soliciting, scheduling and task delegation of staff volunteers for the event.

The intern may also be asked to lead, and is encouraged to propose, special initiatives aimed at improving Special Events such as sustainability, volunteer recruitment, event procedures and layout documentation.

While the level of physical presence varies greatly depending on the event, it is the expectation that the intern will be available during the event, including set-up and tear-down days for most all events.

The role will also include post-event coordination including scheduling and attendance of debrief meetings with the event sponsors and internal staff, review and analysis of charges and close-out of work orders.

The expectation is that the internship would require part time during the Spring Semester and full time or part time in the summer. After-hours and weekend work is required. Some duties will require physical effort consisting of lifting or moving items weighting 20 and 60 pounds and occasionally moving materials that weigh over 60 pounds.

Ideal candidates will possess strong leadership, customer service, organizational and communication skills. Must be a quick learner and able to manage and organize multiple events concurrently and meet time-sensitive deadlines. Candidates that possess an interest in event coordination, recreation and management are especially encouraged to apply.